But you get all those benefits and more with a digital to-do list.ĭigital to-do lists sync across all the devices you use. With a paper list, you're stuck with cross outs, you can't easily rearrange items to show priority, and you certainly can't assign a task to someone and know when she or he has completed it. Using a digital to-do app is so much more efficient. I've also had good experiences with Microsoft OneNote, which is technically a note-taking and syncing app, but it has scanning functionality, too. My favorite scanning app is Evernote Scannable (shown on the right). And when they detect text, they automatically save the scanned version in a way that makes the text most readable. They save multiple pages to one file when necessary. The best ones have the power to automatically detect when you're scanning pages of a document versus business cards versus images. Scanning apps are typically mobile apps that turn your phone's camera into a scanner. But you can always keep your own copy in a paperless version as long as you scan the pages and save them using a reliable scanning app… which brings me to the next tool. Usually people protect documents when they want a hardcopy with a live signature mailed to them. Note that some documents may be protected from allowing e-signatures. Some examples of software that include e-signature tools are Adobe Reader, Adobe Acrobat, Hightail, and Preview (shown above). Once you create your signature, however, you can reuse the same one over and over again, or save different variations to use. With some e-signature tools, there's an option to use pen and paper to create your signature and then snap a picture of it to upload. To digitally sign documents, you usually have to create a signature first, which is often the hardest part because people's penmanship is poor with a mouse, a finger on a touchscreen, and even sometimes with a stylus. When you have a digital version of a document, like a PDF that someone emailed to you or that you downloaded, you don't have to print it to sign it.
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